Job Description

Ref No.:18-00165
Location: Quincy, Massachusetts
Functional Title: Project Manager - CDR


The Center for Health Information and Analysis (CHIA), the Health Policy Commission (HPC), the Massachusetts Executive Office of Health & Human Services (EOHHS) and MassHealth seek to establish a shared statewide clinical data collection repository (CDR) and a process for distributing clinical data across organizations and reporting quality measures in one united framework.

Under the general direction of the CDR Workgroup which includes representatives of CHIA, HPC, EOHHS and MassHealth, the Project Manager for the Statewide CDR Initiative will work to help the workgroup and these agencies to implement a statewide CDR. This role will involve gathering stakeholder feedback under the guidance of the above organizations, further discussions with other states and internal resources on technical solutions, shared creation of a framework under which funding for a permanent CDR would function, and eventual engagement with potential vendors with CDR expertise.

Essential Functions:
  • Facilitates creation of materials and advancement of initiative for the CDR Workgroup.
  • Works in concert with CDR Workgroup team members on gathering stakeholder input on a statewide CDR and potential avenues for funding.
  • Advances discussion with other states, internal resources (including above agencies), and potential vendors on the framework for a Statewide CDR and route to implement and build it. Likely that this work will involve multiple phases.
  • Analyzes the feasibility of solutions.
  • Helps facilitate research and securing the business/legal/logistical requirements to procure and implement a CDR.
  • Drives feasibility analysis and evaluate the CDR process. Work can eventually approach a Request for Response (RFR) process.
  • Lead the process to evaluate the responses from the RFR process when appropriate.
  • Understands healthcare data formats and health information exchange standards such as HL7, CCR, CCD etc.
  • Manages all aspects of the project throughout the procurement and implementation lifecycle including scope, schedule, resources, quality, cost and change.
  • Develops and maintains detailed project plans in conjunction with team and potential vendor project plans to include milestones, tasks, and target/actual dates of completion.
  • Prepares and submits project status reports to management.
  • Schedules and conducts project meetings to include logistics, agendas, and meeting minutes.
  • Conducts regularly scheduled project status update meetings.
  • Develops process workflows as they relate to assigned projects and/or support internal process improvement initiatives.
  • Interfaces, when appropriate, with all areas affected by the project to include stakeholders (including those as payers, providers, and those in the community) subject matter experts, external teams, etc.
  • Interfaces, when appropriate, with other groups driving similar or inter-related work in the Commonwealth (including but not limited to the HPC Quality Measure Taskforce).
  • Collaborates well with all levels of personnel within the organization and among stakeholders.
  • Complies with required workplace safety standards.
  • Performs other duties as required.

  • Implementation project management experience for a government or private sector project of similar size and complexity.
  • Health care industry experience, including experience with Health Information Exchanges (HIEs), Quality Measure processes, and CDRs (including interfacing of data systems with provider EMRs).
  • Experience with mission critical systems of similar size and complexity with a history of delivering projects on time and on budget.
  • Experience with and in-depth knowledge of electronic health record products including ancillary health information technology (HIT) products.
  • Experience working with external partners and entities in a cross organizational and dynamic environment including interaction with technical and executive leadership at both the CDR Workgroup agencies and across stakeholder groups.
  • Strong vendor management experience for the identification, procurement, and fulfillment of technical tools and solutions to support technical and business objectives.
  • Excellent communication skills and ability to confidently demonstrate and present findings to senior executives.
  • Highly motivated; Ability to work independently to keep project moving; Ability to pivot with direction from CDR Workgroup; Ability to work under pressure.
  • Experience in working with internal and external managers to coordinate joint management oversight execution of all cross-organizational changes.
  • Experience in managing approved project budgets with monthly variance reporting cycle that includes Project Sponsor and project stakeholder review.
  • Experience with creation and management of the core project artifacts (weekly status reports, project schedule, project initiation document, and project plan document).
  • Seeks out opportunities on a continuous basis to enhance the customer relationship.
  • Excellent knowledge of MS Office tool set MS Word, MS Excel, MS Project and MS Visio.

Required Qualifications:
  • Degree in Computer Science, Health Care or Business Administration, Public Health, a health policy-related health care field, or equivalent.
  • 3+ years of related experience in project management
  • 3+ years of related experience in health information technology, preferably related to the aggregation of clinical data

Preferred Qualifications:
  • Familiarity with health information exchanges, clinical data repositories, and electronic medical records
  • Experience with project management, ideally including developing state RFRs, evaluating RFR responses, contracting, and working with state vendors
  • Familiarity with Medicaid program, especially in the Massachusetts landscape
  • Familiarity with Quality Measure Reporting on both a public and private organization basis
  • Familiarity with health care privacy standards in regards to data exchange
  • Flexibility and ability to thrive in a fast-paced, dynamic environment

Supervision Received:
  • This position will report to the Assistant Chief Information Officer at Massachusetts EOHHS, and will functionally report to the Associate Medical Director at MassHealth. In addition, guidance on the project will be provided by the CDR Workgroup.

Supervision Exercised:
  • Potential to supervise a project team of up to 10 people, as well as supervising vendor staff interactions.

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